Research Promotion Office

The Research Promotion Office provides a variety of services to improve the research environment and to support research processes in order to promote research activities by students and faculty members of the School of Letters. The Research Promotion Office is comprised of four divisions – the Scientific and Joint Research Division, Young Scholars' Development Division, Library Division, and Kaitokudō Division. These divisions operate under the office director and vice-director, assisted by an educational affairs staff and a librarian.

The "Students' Study Room," located next to the Research Promotion Office, has various dictionaries and free Wi-Fi. Also, the Research Promotion Room manages the "Special Collection Room," where valuable materials owned by the school are stored, as well as the Print Room. The main duties of each Division consist of the following:

1. Scientific and Joint Research Division
   

   1) Supporting joint researches in the Graduate School of Letters
   2) Collecting information on applications for the research funds of Japan Society for the Promotion of Science (JSPS) and other research funds, as well as assisting with application processes and execution plans
   3) Contacting and coordinating with the Administration Bureau Research Promotion Division and other related organizations
   4) Others

2. Young Scholars’ Development Division
   

   1) Supporting application processes for the JSPS Research Fellowship for Young Scientists
   2) Duties related to researcher qualification screenings for invitational fellow positions for young scholars
   3) Assisting with graduate students' research activities and opportunities to present their achievements
   4) Others

3. Library Division
   

   1) Improving management of the Student Study Room and equipment
   2) Planning and use of jointly owned books and resources at the Graduate School of Letters
   3) Contacting and cooperating with university libraries regarding the use of books at the Graduate School of Letters
   4) Managing the Special Collection Room
   5) Publishing "Memoirs of the Graduate School of Letters, Osaka University" and "Machikaneyama Ronso," as well as performing relevant miscellaneous tasks
   6) Adding and managing ISBN codes
   7) Others

4. Kaitokudō Division
   

   1) Managing the Kaitokudō Research Center
   2) Performing tasks for Kaitokudō Kinenkai (Memorial Association) related to the Graduate School of Letters
   3) Others

Student Support Office

The Student Support Office performs administrative tasks related to the curriculum, academic degrees, and entrance examinations by closely collaborating with registrars, as well as by making improvements to the educational environment, aiming to provide assistance to students in the School of Letters regarding research activities, studies, academic life, and job-hunting. The Student Support Office is comprised of five divisions: the Educational Affairs and Academic Degrees Division, Admission Division, Study and Life Support Division, Career Support Division, and General Education Division. These divisions operate under the office director and vice-director, assisted by two administrative staff members.

The Student Support Office has space for students that is equipped with eight computers. The office also supports students' job placement by providing books and magazines related to career development, as well as two administrative staff members to help with students' requests and questions. Student part-timers will be working from 5-7 pm to ensure the convenience of using the space. Also, the meeting room located on the third floor of the main building of the school is also managed by the office. Additionally, emails related to problems and concerns regarding students' studies and lives are accepted at the office's Academic Advising Desk. The main duties of each division consist of the following:

1. Educational Affairs and Academic Degrees Division
   1) Performing tasks regarding educational affairs
   2) Performing tasks regarding granting doctoral degrees
   3) Others
2. Admission Division
   1) Performing tasks regarding the admission systems of undergraduate students and public relations activities of the systems
   2) Performing tasks regarding graduate school admission
   3) Performing tasks regarding the admission of research students
   4) Others
3. Study and Life Support Division
   1) Training and providing guidance to teaching assistants (TAs)
   2) Performing tasks regarding internships
   3) Managing Academic Advising Desk
   4) Performing tasks regarding student loans of the Japan Student Services Organization (JASSO) and the selection of candidates whose repayment can be waived
   5) Collecting and providing information on various scholarships, loans, and grants
   6) Performing tasks regarding mental health
   7) Others
4. Career Support Division
   1) Providing placement guidance
   2) Collecting and providing job information and performing tasks regarding career advising
   3) Collecting data on students’ career paths after graduation
   4) Others
5. General Education Division
   1) Performing tasks regarding the Center for Education in Liberal Arts, Sciences and General Education
   2) Others

Assessment and Publicity Office

The Assessment and Publicity Office has two jobs. First, the office collects and organizes various data on students and faculty members in the Graduate School of Letters/School of Letters and performs administrative tasks regarding the internal and external assessments of the school. Second, the office is responsible for the public relation activities of the school, including managing the website, publishing various brochures, and hosting open campus events. The office is also in charge of maintaining the servers and Internet environment, managing members' email accounts, and cooperating in the management of the Media Lab. The Assessment and Publicity Office is comprised of four divisions: the Research Evaluation Division, Educational Evaluation Division, Public Relations Division, and Networks Division. These Divisions operate under the office director and vice-director, assisted by two administrative staff members. The main duties of each division consist of the following:

1. Research Evaluation Division
   1) Collecting and organizing basic data on educational and research achievements and societal contribution by members of, groups in, or projects at the Graduate School of Letters/School of Letters
   2) Editing and publishing the booklet “Annual Report of the Graduate School of Letters, Osaka University” (published every two years), as well as ensuring its release on the website; self-assessment and evaluation have been added to the basic data
   3) Others
2. Educational Evaluation Division
   1) Conducting education-related surveys and promoting faculty development (FD); Planning, managing, aggregating, and analyzing external evaluation by peer review
   2) Raising questions regarding the improvement of educational systems based on the above data and analyses
   3) Others
3. Publicity Division
   1) Editing and publishing “Introduction to the School of Letters, Osaka University” and “Introduction to the Graduate School of Letters, Osaka University,” as well as editing and managing the website of the Graduate School of Letters/School of Letters
   2) Planning and managing open campus events, led by the Osaka University School of Letters, that target high school students; advocating for the School of Letters during the information sessions of Osaka University
   3) Responding to various references and requests from inside and outside the University, including those related to cooperation between high schools and the University, as well as providing relevant data
   4) Others
4. Networks Division
   1) Creating members’ email accounts
   2) Maintaining the server and network in the Graduate School of Letters/School of Letters, as well as improving the facilities
   3) Others

International Affairs Office

The International Affairs Office provides support in order to promote collaboration and exchanges with research institutions of other countries and to promote the acceptance and dispatch of exchange students in cooperation with the Center for International Education and Exchange. Some of the office's tasks include: concluding agreements with universities and research institutions in other countries; dispatching faculty members and accepting foreign research appointees; managing English summer programs at the University of Groningen in the Netherlands and Mahidol University in Thailand, as well as the Erasmus Mundus Master Program; and hosting parties for exchange students.

The International Affairs Office is comprised of four divisions – the Partnership Promotion Division, Exchange Students Division, Study Abroad Division, and Erasmus Mundus Division. The Office operates under the office director and vice-director, assisted by an assistant professor at the Center for International Education and Exchange and an administrative staff. The office also closely cooperates with registrars to perform tasks regarding the admission and studies of international students. In addition, exchange students with any inquiries can consult the staff members in charge of exchange students in the advising room. The main duties of each division consist of the following:

1. Partnership Promotion Division
   1) Performing tasks regarding academic exchange agreements with universities in other countries
   2) Supporting international joint research projects and academic conferences
   3) Others
2. Exchange Students Division
   1) Performing tasks regarding the acceptance of exchange students
   2) Supporting research and daily life of all exchange students in the Graduate School of Letters / School of Letters
   3) Others
3. Study Abroad Division
   1) Advertising information related to sending exchange students as well as supporting them
   2) Others
4. Erasmus Mundus Division
   1) Performing tasks regarding the Erasmus Mundus Program (“Euro-culture”)
   2) Others

Graduate School of Letters Administrative Office